Scheduling & Dispatch
A job request or appointment comes in — this agent checks availability, matches it to the right technician or crew, and drafts the schedule and the dispatch notice. It never confirms a job or sends a crew without a human clearing it first. Every proposed schedule lands in a review queue for whoever runs dispatch to approve before it goes out.
Yours outright — no required subscription.
Every agent is built for your business — your systems, your approval chain, your way of working. We scope it on the call.
If this sounds too technical, don't worry. We take care of everything for you.
- Private VPS deployment. This agent runs on a server that belongs to you, not a shared cloud tenant.
- A technician agent alongside it. Every hire ships as a pair: the Scheduling & Dispatch Agent proposing the schedule, and a VPS-technician agent maintaining the server it runs on. One hire, two agents.
- Communication channel connection. Wired into wherever job requests and appointments arrive — a booking form, an inbox, a scheduling tool — and wherever dispatch notices need to go out.
- Security hardening. Private VPN, firewall, and encryption configured before launch.
- A live walkthrough of both agents , so you see exactly how it builds a proposed schedule and where a human signs off.
- 14 days of priority support after launch, to tune it against your real crew and job mix.
- You own everything — the server, the agent, the code it runs on.
Not sure it fits? Check fit in 90 seconds in the free assessment chat.
Who this is for
- You run a trades, field service, or appointment-based business where scheduling is a constant back-and-forth of calls, texts, and a whiteboard or spreadsheet that's always slightly out of date.
- Matching the right person to the right job — by skill, location, or availability — takes real judgment that currently lives in one dispatcher's head.
- You want a first-pass schedule proposed for busy days, not a fully automated dispatch system making the call for you.
- You're comfortable reviewing and approving a schedule before it goes out to the crew, not handing over dispatch entirely.
How it earns trust
A scheduling mistake doesn't stay on a screen. It becomes a truck at the wrong address, or a crew standing on a job they aren't certified to start. The failure mode of AI here isn't a bad suggestion — it's a plausible one nobody checked. Every proposed assignment shows the reasoning behind it.
Every assignment names why that crew
Skills, certifications, current load, and travel from the previous job. A dispatcher looking at a proposed schedule sees the constraints it matched on and can overrule any one of them without rebuilding the day.
Conflicts surface as conflicts
Overlaps, travel times that don't work, and jobs it couldn't staff appear as an exceptions list rather than being resolved into a schedule that merely looks complete. Nothing gets quietly handed to whoever happened to be free.
No job is confirmed and no crew is sent without a human clearing it
The agent proposes the schedule and drafts the dispatch notice. A person releases it, so nobody is ever en route to a job you haven't seen.
What makes a job hard to assign in your business — territory, certification, the customer who only works with one crew — is what we scope on the call, and it stays yours to change.
Pairs well with
These share a workflow with this role. Tick any to add them to your setup.
How does this get set up for our crew and territory?
This agent is assembled for your stack when you hire it. We scope it together on the 15-minute call — your team's skills and availability, your service area, and how jobs come in today — and first delivery is typically about seven days from kickoff.
What happens on the 15-minute call?
We walk through your current scheduling process, your crew structure, and what makes a job hard versus easy to assign, then scope the setup around that.
How long until it's proposing real schedules?
Typically around seven days from kickoff to it drafting schedules against real incoming job requests, including the walkthrough.
What does "I own it" actually mean?
You own the server, the code, and the keys. We keep the recipe we used to cook it. It keeps working even if bebuilt is never involved again.
What's covered under the $1,997 setup, and what isn't?
One company, one crew or team, one dispatcher approval step. Multiple branches or territories with different rules get scoped on the call, not priced as one setup.
Hiring more than one? A department on tap — the subscription puts a build team behind every request, agent after agent.