Accounts Payable
An invoice lands in your inbox. This agent pulls it out, reads it, and figures out which entity, which GL account, and which job it belongs to. It routes the coded invoice through your approval chain — the same people who approve today, in the same order — and once approved, it drafts the bill in your accounting system. It never pays anything. It never sends money. Every invoice it touches ends at a draft, waiting on a human to say yes.
Yours outright — no required subscription.
Every agent is built for your business — your systems, your approval chain, your way of working. We scope it on the call.
If this sounds too technical, don't worry. We take care of everything for you.
- Private VPS deployment. This agent runs on a server that belongs to you, not a shared cloud tenant. Nobody else's data touches your box.
- A technician agent alongside it. Every hire ships as a pair: the Accounts Payable Agent that does the coding work, and a VPS-technician agent that lives on the same box and keeps it healthy — patched, backed up, monitored. You're not hiring one thing, you're hiring a small team of two.
- Communication channel connection. Wired into wherever invoices actually arrive — your inbox, a shared mailbox, a vendor portal — so nothing has to be manually forwarded to it.
- Security hardening. Private VPN, firewall, and encryption configured on your server before anything goes live.
- A live walkthrough of both agents. We sit down (on a call) and show you exactly what the AP agent does and what the technician agent does, so nothing is a black box on day one.
- 14 days of priority support after launch, to catch the edge cases your real invoice mix throws at it.
- You own everything — the server, the agent, the code it runs on.
Not sure it fits? Check fit in 90 seconds in the free assessment chat.
Who this is for
- You're running a 10–50 person company where invoices come in by email, PDF, or a portal, and someone on your team is retyping vendor names, GL codes, and job numbers into your accounting system by hand.
- You operate more than one entity, job, or property, and coding an invoice to the right one is the part that actually takes judgment — and the part most likely to get miscoded at 4pm on a Friday.
- You already have an approval chain (you, a controller, a PM, whoever signs off before a bill gets cut) and you want that chain kept intact, not replaced.
- You've looked at AP automation tools before and stalled out at "it gets most of them right, but I can't tell you which ones it got wrong."
How it earns trust
The failure mode of AI in accounts payable isn't that it makes mistakes — every system does. It's that you can't tell when it made one, or why. This agent is built around the opposite bet: every invoice it touches leaves a trail you can actually read.
The approval chain is yours, unchanged
The agent doesn't decide who approves what. It routes coded invoices through the same people, in the same order, that already approve invoices today. It adds a step; it doesn't remove one.
A stamped audit log
Every extraction, every coding decision, every routing step is recorded against the source invoice — so if a number looks wrong three weeks later, you can trace exactly how the agent got there, not just what it output.
Drafts, never payments
The agent's authority stops at a draft bill in your accounting system. It cannot cut a check, initiate an ACH, or move money in any form. A human approves; the human pays.
Deployments like this one typically move the majority of routine invoices to zero manual data entry — the estimate depends entirely on how uniform your vendor mix is, and we'll size that with you on the call rather than promise a number up front.
Pairs well with
These share a workflow with this role. Tick any to add them to your setup.
Can this be customized to how my company actually codes invoices?
Yes — the GL structure, job coding logic, and entity list are configured to match your chart of accounts during setup, not a generic template. If your coding rules are unusual, we scope that on the 15-minute call.
What happens on the 15-minute call?
It's the interview, not a sales pitch. We walk through how invoices arrive today, who approves them, what your accounting system setup looks like, and whether this agent is a clean fit or needs a scoped adjustment. You'll leave knowing exactly what gets built and when.
How long until I see the first invoice go through it?
Typically around seven days from kickoff to a working agent processing real invoices in your approval chain, including the live walkthrough.
What does "I own it" actually mean?
You own the server, the code, and the keys. We keep the recipe we used to cook it. The agent runs on your own infrastructure and your own accounts — nothing about it depends on bebuilt staying in business.
What's covered under the $1,997 setup, and what isn't?
One company, one accounting system, one approval chain. If you run multiple accounting systems or want a fundamentally different coding model per entity, that's a scoped conversation, not a price adjustment — we'll figure out the right shape on the call.
Hiring more than one? A department on tap — the subscription puts a build team behind every request, agent after agent.