Bookkeeping & Reconciliation
Bank and card transactions come in — this agent matches them against your books, flags what doesn't reconcile, and drafts the categorization for anything unmatched. It never posts a correction or closes a period on its own. Every discrepancy and every proposed entry lands in a review queue where you or your bookkeeper signs off before the books are touched.
Yours outright — no required subscription.
Every agent is built for your business — your systems, your approval chain, your way of working. We scope it on the call.
If this sounds too technical, don't worry. We take care of everything for you.
- Private VPS deployment. This agent runs on a server that belongs to you, not a shared cloud tenant.
- A technician agent alongside it. Every hire ships as a pair: the Bookkeeping & Reconciliation Agent doing the matching, and a VPS-technician agent maintaining the server it runs on. One hire, two agents.
- Communication channel connection. Wired into your bank/card feeds and accounting system so it's working from your actual transaction data.
- Security hardening. Private VPN, firewall, and encryption configured before it ever touches financial data.
- A live walkthrough of both agents , so you see exactly how it matches transactions and what it flags for review.
- 14 days of priority support after launch, to tune it against your real chart of accounts.
- You own everything — the server, the agent, the code it runs on.
Not sure it fits? Check fit in 90 seconds in the free assessment chat.
Who this is for
- You're running a 10–50 person company where monthly reconciliation is a multi-hour slog someone dreads, done in the gaps between everything else.
- Transactions come in from more than one account or card, and matching them against your books by hand is where errors and delays creep in.
- You want unmatched transactions and discrepancies surfaced clearly, not buried in a spreadsheet you have to build yourself.
- You already have someone (you, a bookkeeper, an accountant) who signs off on the books — you want the matching done for them, not replaced.
How it earns trust
A reconciliation that balances looks correct, which is exactly the problem: a forced match and a real one produce the same clean number at the bottom. This agent is built so the matches underneath that number stay readable, and so the things it couldn't reconcile stay visible.
Your books are never touched without a sign-off
It proposes; a person posts. Nothing is categorized, corrected, or closed in your accounting system until someone with the authority to do it clears the draft.
Every match shows what it matched on
Amount, date, description, account, and how close the match actually was — plus what it considered and rejected. A match you would question is one you can open and inspect rather than take on faith.
What it couldn't reconcile is a list, not a silence
Unmatched transactions and low-confidence matches land in their own queue instead of being forced into a category to make the period look clean. An exceptions queue that is always empty is a reason to look closer, not a win.
Timing differences and odd recurring charges are where the first two weeks go — the support window exists so the rules get tuned against your actual feed rather than a generic chart of accounts.
Pairs well with
These share a workflow with this role. Tick any to add them to your setup.
How does this get set up for our chart of accounts?
This agent is assembled for your stack when you hire it. We scope it together on the 15-minute call — your accounting system, your accounts and categorization rules, and how many accounts feed into reconciliation — and first delivery is typically about seven days from kickoff.
What happens on the 15-minute call?
We look at your current reconciliation process, your accounting system, and where the recurring headaches are (multiple accounts, odd recurring charges, timing mismatches), then scope the setup around that.
How long until it's reconciling real transactions?
Typically around seven days from kickoff to it running against a real bank feed and posting drafts for review, including the walkthrough.
What does "I own it" actually mean?
You own the server, the code, and the keys. We keep the recipe we used to cook it. It keeps working even if bebuilt is never involved again.
What's covered under the $1,997 setup, and what isn't?
One company, one accounting system, one approval step before any correction posts. Multiple entities or accounting systems get scoped on the call, not priced as one setup.
Hiring more than one? A department on tap — the subscription puts a build team behind every request, agent after agent.