Chief of Staff
It's Monday. Forty-one messages, four of which change your week; a calendar where the two hours you set aside for the work only you can do have already been booked over; and six things you promised on calls last week that nobody wrote down. This agent holds all three as one job. It triages the mail, proposes the times, defends the blocks you named, and brings you one list: what needs a decision from you today, and what it has already drafted underneath. Nothing sends and nothing lands on your calendar without your yes.
Yours outright — no required subscription.
Every agent is built for your business — your systems, your approval chain, your way of working. We scope it on the call.
If this sounds too technical, don't worry. We take care of everything for you.
- Private VPS deployment. This agent runs on a server that belongs to you, not a shared cloud tenant. Your mail and your calendar are read on your own box.
- A technician agent alongside it. Every hire ships as a pair: the Chief of Staff Agent doing the day-to-day work, and a VPS-technician agent on the same box keeping it patched, backed up, and monitored. You're not hiring one thing, you're hiring a small team of two.
- Communication channel connection. Wired into your mail, your calendar, and wherever your team already talks, so requests reach it where they already land instead of being forwarded to it by hand.
- A written brief, built from a real month. We go through an actual month of your calendar and mail and write down what you protect, who gets time without asking, what you always answer yourself, and what you'd rather never see. That document is the agent's instructions, and it's yours to edit.
- Security hardening. Private VPN, firewall, and encryption configured on your server before it reads a single message.
- A live walkthrough plus 14 days of priority support. We sit down on a call and show you what it drafts, what it proposes, and where it stops. Then two weeks of priority support, for the week your real calendar hits it and the first rules turn out to be wrong.
- You own everything — the server, the agent, the code it runs on.
Not sure it fits? Check fit in 90 seconds in the free assessment chat.
Who this is for
- You own a 20–60 person company and you are the bottleneck on your own calendar. The day belongs to whoever asked most recently, and the work only you can do gets pushed to the evening.
- You have an assistant, or you've had one, and the problem was never effort — it's that mail, calendar and follow-through get handled as three separate chores by whoever is free, so things fall between them.
- You keep a running list of what you owe people in your head, and you know it's incomplete, because roughly once a week somebody reminds you of one of them.
- You want the first pass done and the judgment left with you — not a system that starts accepting meetings and answering clients on your behalf.
How it earns trust
A chief of staff fails in one particular way: it starts making small calls on your behalf, each one defensible on its own, and three months later your week is being run by rules nobody ever agreed to. This one is built so the rules are a document you can read and every call it made is visible in about five minutes.
The brief is written, and changing it is a decision
What it protects, who it lets through, and what it answers itself all live in one document you approved. When its behaviour is wrong, you edit a line in that document rather than guessing at what it learned — and the edit is dated, so drift has a paper trail instead of being something you notice a quarter later.
A stamped log of everything it did or queued
Every label, every route, every draft, every proposed time — with the rule it matched and the timestamp. Because it runs on your server, you pull that log yourself rather than asking anyone for a report on it.
Nothing commits you without a yes
It proposes a time; it doesn't accept an invite. It writes the reply; it doesn't send it to a client. The only exceptions are the narrow categories you cleared explicitly during setup, and those are listed in the brief where you can see them.
The 14 days of priority support after handover exist for exactly this: the first week against your real calendar is where a written rule meets the exception it never anticipated.
Pairs well with
These share a workflow with this role. Tick any to add them to your setup.
How is this different from an agent that just sorts my inbox?
One brief governs all of it, which lets it make calls a mail-only agent structurally can't. A message that implies a meeting comes back as a proposed time against your real calendar, not as a labelled email. A block you told it to protect survives a request from someone senior, because the rule about that block is written down. A promise you made on a call on Tuesday shows up on Friday as an open loop. Sorting is one of the four things it does; the others need the calendar and the commitments in the same head.
Does it accept meetings or reply to people as me?
Not by default, and not until you've watched it. Proposals and drafts land in a review queue with your name still on the send button. During setup you can promote a narrow category — internal 1:1 scheduling is the usual first one — to run without review, and that is an explicit decision you make per category, not a default it grows into. Silence from it never means something already went out.
I promise things on calls and then drop them. Would it actually catch that?
Only what's written somewhere. If the call produced notes, a transcript, or an email afterwards, the commitment gets pulled out and comes back to you with the thread attached. If the promise lives only in your memory of a phone call nobody recorded, it can't see it — and it will not pretend otherwise by inventing a plausible follow-up. What it does do is make the ones it can see impossible to lose, which is most of them.
What happens to the things I should never have to see?
They sort to the bottom of a pile you can still open. It never deletes, archives, or files a message out of human view — the worst thing this kind of agent can do is make something disappear and be wrong about it. Low priority means a five-minute read at the end of the day, not gone. In week one that pile is the check: it tells you whether its idea of routine matches yours.
What's covered under the $1,997 setup, and what isn't?
One person's day: one mailbox as the system of record, one calendar, one written brief, one approval chain. A second executive, or a founder and a COO sharing a rule set, is scoped on the 15-minute call rather than priced as an add-on. Typically about seven days from kickoff to it running against a real week. It also doesn't change who reports to whom: if a request goes to you today, it still goes to you. It adds a sorting and drafting step; it doesn't remove a person from the chain.
Hiring more than one? A department on tap — the subscription puts a build team behind every request, agent after agent.