RFQ/Bid
An RFQ comes in — by email, portal, or PDF — and this agent reads it, pulls the scope and requirements, and drafts the response: pricing structure, line items, the boilerplate that's the same every time, flagged next to the parts that need a human's judgment call. It never submits a bid. Every draft goes to whoever owns pricing and scope for a final review before it goes out the door.
Yours outright — no required subscription.
Every agent is built for your business — your systems, your approval chain, your way of working. We scope it on the call.
If this sounds too technical, don't worry. We take care of everything for you.
- Private VPS deployment. This agent runs on a server that belongs to you, not a shared cloud tenant.
- A technician agent alongside it. Every hire ships as a pair: the RFQ/Bid Agent drafting responses, and a VPS-technician agent maintaining the server underneath it. One hire, two agents.
- Communication channel connection. Wired into wherever RFQs actually arrive — inbox, portal notifications, a shared folder — so nothing has to be manually forwarded in.
- Security hardening. Private VPN, firewall, and encryption configured before launch.
- A live walkthrough of both agents , so you see exactly how it reads an RFQ and drafts a response before it's running on real bids.
- 14 days of priority support after launch, to tune it against your actual bid mix.
- You own everything — the server, the agent, the code it runs on.
Not sure it fits? Check fit in 90 seconds in the free assessment chat.
Who this is for
- You're a company that responds to RFQs or bid requests regularly, and someone spends hours per bid retyping the same boilerplate and hunting down the same reference numbers.
- You lose bids you should win sometimes just because the response didn't go out in time, or went out with an old rate sheet.
- You've got a clear sense of your own pricing logic and win conditions — you just want the drafting and the formatting off your plate, not the judgment.
- You want a consistent, professional bid response every time, not one that depends on who happened to have bandwidth that week.
How it earns trust
On an RFQ the expensive mistake usually isn't a mispriced line — it's a requirement nobody saw. A bid that misses a mandatory item can be thrown out before anyone reads the price. This agent is built so the requirements it found, and the ones it wasn't sure about, are both on the page.
Every requirement links back to where it came from
The extracted list points at the page and clause it was pulled from, so a reviewer checks coverage against the actual document instead of reading the whole thing cold to find out what was missed.
What it couldn't parse is flagged, not dropped
Scanned pages, ambiguous scope, and anything it read with low confidence are marked for a human to read. Its uncertainty stays visible rather than resolving itself into a response that looks complete.
It never submits
The draft goes to whoever owns pricing and scope. There is no portal upload, no emailed bid, and no deadline it can act on by itself.
Which parts of your response are boilerplate and which are judgment is the split we scope on the call — it fills the first and flags the second.
Pairs well with
These share a workflow with this role. Tick any to add them to your setup.
Is this agent already built, or built for me?
This agent is assembled for your stack when you hire it. We scope your rate sheets, past bids, and where RFQs arrive from together on the 15-minute call, and first delivery is typically about seven days from kickoff.
What happens on the 15-minute call?
We walk through how RFQs currently arrive, what a typical response looks like, and which parts are boilerplate versus judgment calls, then scope the setup around that split.
How long until it's drafting real bids?
Typically around seven days from kickoff to it producing a draft against a real incoming RFQ, including the walkthrough.
What does "I own it" actually mean?
You own the server, the code, and the keys. We keep the recipe we used to cook it. It keeps drafting bids even if bebuilt is never involved again.
What's covered under the $1,997 setup, and what isn't?
One company, one pricing structure, one approval step before anything is submitted. Multiple business units with genuinely different pricing logic get scoped on the call, not priced as one setup.
Hiring more than one? A department on tap — the subscription puts a build team behind every request, agent after agent.