Family Logistics
Three school portals, an activity signup that closes Friday, a PDF newsletter with the half-day buried on page two, and a carpool thread with forty unread messages. One parent is holding all of it, usually the one still reading email at ten at night. This agent reads the schools and the threads, puts every date in one place with a link back to whatever said it, and sends a plain view of the week ahead: what's on, what needs booking, what closes soon. Registrations, replies and payments come to you as drafts. It never signs anyone up on its own.
Yours outright — no required subscription.
Every agent is built for your business — your systems, your approval chain, your way of working. We scope it on the call.
If this sounds too technical, don't worry. We take care of everything for you.
- Private VPS deployment. Your children's schedules and your school correspondence are read on a server that belongs to you, not a shared cloud tenant.
- A technician agent alongside it. Every hire ships as a pair: the Family Logistics Agent doing the reading and assembling, and a VPS-technician agent on the same box keeping it patched, backed up, and monitored. You're not hiring one thing, you're hiring a small team of two.
- One calendar, with sources attached. Every date it adds carries a link back to the message, portal page, or newsletter that said it. A date that turns out to be wrong is traced and fixed in one place instead of being argued about in the car.
- The week ahead, before the week starts. A short view delivered where you already read things: who's where, what needs a decision, what closes in the next two weeks, and what changed since last time. It's meant to be read in three minutes on a Sunday.
- Signup and deadline watch. It reads the schools and the threads for anything with a closing date — registration, forms, payments, tryouts — and surfaces each one with the form filled in and the deadline attached, waiting on you.
- Security hardening. Private VPN, firewall, and encryption configured on your server before it reads a single message. Nothing about your family is used to train anything.
- A live walkthrough plus 14 days of priority support. We show you what it reads, what it drafts, and where it stops. Then two weeks of priority support, which is roughly how long it takes for your school's particular dialect of newsletter to break the first rules.
- You own everything — the server, the agent, the code it runs on.
Not sure it fits? Check fit in 90 seconds in the free assessment chat.
Who this is for
- Two working parents, two or three kids, and a coordination load that lands entirely on one of you — which is a scheduling problem for the household and a Tuesday-afternoon problem for whichever business you run.
- You've missed a signup that filled, or paid a late fee on something you would happily have paid on time, because the email arrived in the middle of a workday.
- The dates all exist somewhere — a school portal, a PDF newsletter, a coach's group text — just not anywhere one person can look at them in one go.
- You want the reading and the assembling done, and the decisions left where they are: which activity, which weekend, who drives.
How it earns trust
The failure that matters here isn't a missed email — it's a date that turns out to be wrong after somebody has already driven across town for it. So the agent is built to be checkable rather than confident: everything it tells you can be traced back to the thing that said it.
Every date carries its source
A link back to the message, page, or newsletter it came from, with the date it was read. When two sources disagree — and with schools they do — you get both, flagged, rather than whichever one it saw last.
Nothing is committed on your behalf
No registration, no payment, no reply to a person outside the narrow list you cleared. The drafts wait. A deadline it's holding gets louder as it approaches, but it passes without the agent acting rather than the agent deciding for you.
A weekly diff, including what it couldn't confirm
What moved, what's new, and what it read but wasn't sure about. The unsure pile is the useful one in the first month: it's where you find out that your school's Friday newsletter buries the half-day in a paragraph the agent skimmed.
The 14 days of priority support after handover cover the calibration, which is the real work: your school's mail is its own dialect, and the first fortnight is where it gets learned.
Pairs well with
These share a workflow with this role. Tick any to add them to your setup.
Does it sign the kids up for things?
No. It finds the signup, fills the form with details you've already given it, and holds it with the closing date attached and a countdown on it. Money and a child's Saturday are the two things it will not commit on your behalf, and that isn't a setting. What it removes is the part that actually causes the misses: finding out the thing existed, and finding the form.
Does it email the school as me?
Replies land as drafts with your name still on the send button. You can clear one or two narrow categories after you've watched it handle them — an absence note is the usual first one — and those are listed where you can see them. Nothing goes to a teacher, a coach, or another parent because the agent decided it was routine.
Our school uses a portal, not email. Can it read that?
Usually. Where a portal can be given a login of its own, it reads the portal; where it can't, it reads the mail the portal sends, which is how most of them announce anything that matters anyway. Group threads are the same question — what it can be added to. Which sources it can actually reach is the main scoping conversation on the 15-minute call, and we'd rather know the awkward ones before kickoff than after.
What will it get wrong?
Dates that changed by word of mouth, mostly. If a coach announced the new time at pickup and never wrote it down, the agent is still holding the version the newsletter said. Two children in the same activity, or a family name that appears in two different threads, is the other reliable source of confusion. Both are why every date carries its source: you can see what it read, decide it's stale, and fix it in one place. Anything it couldn't confirm shows up as an open question rather than as a confident entry.
Is our children's information safe?
It runs on your server, behind your VPN, encrypted, with no shared tenancy and nothing used for training. Access is scoped to the mailboxes and portals you connect and nothing else, and you can pull the log of everything it read at any time — because the box is yours.
What's covered under the $1,997 setup, and what isn't?
One household: the mailboxes, calendars and portals you connect, the schools and activities scoped on the call, one weekly view, one approval chain. A separated household with two calendars that need to stay separate, or a nanny or grandparent who needs their own view, is a scoping conversation rather than a price change. Typically about seven days from kickoff to it reading real school mail.
Hiring more than one? A department on tap — the subscription puts a build team behind every request, agent after agent.